Project Managers usually realize at a very early stage of their careers that while executing the nitty-gritty of a project, it is absolutely necessary to keep in mind the big picture, which is to get the work done. Challenged with constraints in the form of time and resources, a successful project manager would try to come up with solutions to optimize these parameters with the ultimate goal of completing the job. How do they do that, you ask? It's pretty obvious that they would need remote project management tools but there's more to it. Let us understand the ‘how’ of effectively managing a project.
The work management solutions available in the market are designed to facilitate the decision making process of a Project Manager. An ideal remote project management tool can be divided into 5 basic modules.
Things to look for when selecting remote project management tools:
- Data Driven analytics
- Other business processes
Organization: This module is focused on the project management activities such as project planning, resource management, task management, budget forecasting, etc. A further breakdown of this module is to align with the workflows of a waterfall model, agile method or DevOps. Depending on the model your company follows, different tools offer different views such as Board view, Box view or a List view to organize your work. For example, HeySpace provides a kanban board view while Resolvd has a listview layout.
Scheduling: Every project has milestones and deliverables with an intended start and finish date. Using tools such as ClickUp and GanttPro, based on Gantt chart, you can set goals, milestones, priorities, deadlines and reminders for your projects. This ensures that your project is always on track amidst the intensive deadlines.
Collaboration: It is one of the most crucial aspects of managing a project effectively. Features such as chat, announcements, comments, task delegation, file-sharing and notifications play a big role in improving team collaboration. Proof-hub is the best example of a tool for this, as its UI and UX features are inclined towards enhancing communication.
Data Driven Analytics: Visual dashboards, wherein a project manager is able to get a holistic view of the project status, act as a catalyst for decision making amidst balancing different project priorities. Depending on whether the Project Manager is handling just a single project or multiple projects, the tool should be able to create dashboards or provide customization options to generate the views and reports. You should definitely check out Confeuer for this.
Other Business Processes: Activities such as feedback gathering, project evaluation and invoicing fall under the purview of other business processes. There are tools such as
Invoice quickly, which, as the name suggests, solely focuses on invoicing process, while tools such as Paymo has one invoicing module along with the other modules mentioned above
To decide from a pricing standpoint, you can consider 3 additional factors as listed below:
- Size of Remote Team
- Scale of the project
- Compatibility across devices used by the distributed team
Without further ado, let's keep in mind the big picture and get the work done 😛. Below is a curated list of best Remote Project Management tools for remote teams