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Project Managers usually realize at a very early stage of their careers that while executing the nitty-gritty of a project, it is absolutely necessary to keep in mind the big picture, which is to get the work done. Challenged with constraints in the form of time and resources, a successful project manager would try to come up with solutions to optimize these parameters with the ultimate goal of completing the job. How do they do that, you ask? It's pretty obvious that they would need remote project management tools but there's more to it. Let us understand the ‘how’ of effectively managing a project.

The work management solutions available in the market are designed to facilitate the decision making process of a Project Manager. An ideal remote project management tool can be divided into 5 basic modules.


Things to look for when selecting remote project management tools:


  1. Organization
  2. Scheduling
  3. Collaboration
  4. Data Driven analytics
  5. Other business processes

Organization: This module is focused on the project management activities such as project planning, resource management, task management, budget forecasting, etc. A further breakdown of this module is to align with the workflows of a waterfall model, agile method or DevOps. Depending on the model your company follows, different tools offer different views such as Board view, Box view or a List view to organize your work. For example, HeySpace provides a kanban board view while Resolvd has a listview layout.

Scheduling: Every project has milestones and deliverables with an intended start and finish date. Using tools such as ClickUp and GanttPro, based on Gantt chart, you can set goals, milestones, priorities, deadlines and reminders for your projects. This ensures that your project is always on track amidst the intensive deadlines.

Collaboration: It is one of the most crucial aspects of managing a project effectively. Features such as chat, announcements, comments, task delegation, file-sharing and notifications play a big role in improving team collaboration. Proof-hub is the best example of a tool for this, as its UI and UX features are inclined towards enhancing communication.

Data Driven Analytics: Visual dashboards, wherein a project manager is able to get a holistic view of the project status, act as a catalyst for decision making amidst balancing different project priorities. Depending on whether the Project Manager is handling just a single project or multiple projects, the tool should be able to create dashboards or provide customization options to generate the views and reports. You should definitely check out Confeuer for this.

Other Business Processes: Activities such as feedback gathering, project evaluation and invoicing fall under the purview of other business processes. There are tools such as Invoice quickly, which, as the name suggests, solely focuses on invoicing process, while tools such as Paymo has one invoicing module along with the other modules mentioned above

remote project management tools

To decide from a pricing standpoint, you can consider 3 additional factors as listed below:

  • Size of Remote Team
  • Scale of the project
  • Compatibility across devices used by the distributed team

Without further ado, let's keep in mind the big picture and get the work done 😛. Below is a curated list of best Remote Project Management tools for remote teams


Project Management:Paymo - Logo
Paymo is all about helping your team work happy. It does so by bringing task management, planning, resource scheduling, time tracking and invoicing under an intuitive, yet robust platform.
Project Management:Nifty - Logo
Nifty is the first modern workflow and project management hub to consolidate all your work in one place.
Project Management:TaskOnBot - Logo
TaskOnBot is a task management app for Slack teams. TaskOnBot helps individuals, teams or businesses stay organized
Project Management:Lumeer - Logo
Plan, organize and track in an easy, visual and powerful tool. Flexible to grow with your needs. Connects tasks, clients, projects, features, incidents, invoices, etc.
Project Management:Shipit - Logo
Shipit is the product owner’s missing link between your organisation’s existing tools, like ticketing systems, wikis and documents, CRMs
Project Management:Vabotu - Logo
More than Slack. More than Trello. More for Teams.
Project Management:Trello - Logo
Trello is the easy, free, flexible, and visual way to manage your projects and organize anything.
Project Management:ProofHub - Logo
ProofHub is a cloud-based solution that brings everything, everyone together in one place and makes it easier, smarter, and faster to get things done.
Project Management:Avion - Logo
Avion is a user story mapping tool for agile software teams. Your story map needs to evolve over time, and this can be frustrating with post-its alone.
Project Management:Beat - Logo
Beat is a place for proactive teamwork. Where your project managing, collaboration, planning, and file sharing is happening in one single place. So your team can focus on reaching their goals.
Project Management:Invoice Quickly - Logo
Invoice Quickly is an online invoicing platform which helps small businesses and self-employed people to invoice their customer with ease and get paid faster.
Project Management:Montera - Logo
Bring your team together in a central place, where everyone is on the same page, collaboration flows, and things run smoothly.
Project Management:10,000ft - Logo
10,000ft's high-level project and resource management software helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization and hiring needs in real time.
Project Management:Asana - Logo
Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due.
Project Management:Uclusion - Logo
Replace group chat, Kanban boards, backlogs and status meetings with a solution designed for true asynchronous communication
Project Management:ProgressBoard - Logo
ProgressBoard is a Project Management Tool for makers or individual developers
Project Management:Zenkit - Logo
Zenkit is a user-friendly, collaborative tool for project management. You can organize anything, from tracking projects, building databases, to simply managing your personal to-do lists.
Project Management:Inyo - Logo
Inyo helps freelancers focus on what matters by automating tasks they don't like to do.
Project Management:Azendoo - Logo
Azendoo is a project and task management application with a collaborative approach that helps teams stay on top of their priorities, share files and knowledge in the same platform.
Project Management:Teamwork - Logo
For the project management power user, Teamwork Projects has everything you need to track a project from start to finish.
Project Management:ToDoBot - Logo
ToDoBot allows teams to manage their tasks without ever leaving Slack
Project Management:Binfire - Logo
An all in one project management software ideal for remote teams.
Project Management:Winio.io - Logo
Winio is an organized and flexible collaboration tool for teams that combines files, documents, tasks, and discussions to empower transparency and a peaceful way of work.
Project Management:Hubstaff Tasks - Logo
Streamline task management and make sure projects go according to plan with Hubstaff Tasks. Collaborate with teammates, use checklists and labels to closely follow tasks, and optimize your workflow with Kanban boards and Agile Sprints.
Project Management:HeySpace - Logo
HeySpace is an enhanced team collaboration tool that combines a task management system with an advanced chat feature. It is based on kanban board view with cards for tasks. Upgrades your team communication to the next level.
Project Management:Runrun.it - Logo
Runrun.it is a Work Management Solution in the Cloud. Know where your team's time has been invested!
Project Management:Basecamp - Logo
You can use Basecamp to make software, discuss ideas, plan marketing campaigns, share pet pics — you get the idea. It's a one-stop shop for all the things teams do together.
Project Management:Zepel - Logo
Zepel is the project management tool software product teams use to plan features, collaborate across teams, and track progress.
Project Management:Outro - Logo
Outro is a new take on retrospectives for progressive teams. Bring the team together to celebrate everyone's hard work, create a dedicated place to recognize others, and identify what can be improved - As simple as that!
Project Management:Github Projects - Logo
GitHub Project boards help you organize and prioritize your work. You can create project boards for specific feature work, comprehensive roadmaps, or even release checklists. You have the flexibility to create customized workflows that suit your needs.
Project Management:Claritask  - Logo
Claritask helps teams work better and faster. Nothing is ever lost in Claritask. You're always sure your delegated task is received, if not, you can nudge your teammate via comments or unobtrusive subtle notifications.
Project Management:Confeur - Logo
Confeur helps you see the big picture of your project by giving you a visual roadmap with actionable insights. It's Observability, for Program Management.
Project Management:Kissflow - Logo
Kissflow is a digital workplace platform that helps track all work at your business, including HR, procurement, finance and operations, and more.
Project Management:ProProfs Project - Logo
ProProfs Project helps enterprises manage business projects in the most suitable manner. It has a user-friendly interface, which makes project management quite easy.
Project Management:WP Project Manager - Logo
WP Project Manager is a simple yet powerful open source Project Management tool to manage your work from home and deliver projects timely.
Project Management:Birdseye - Logo
Birdseye combines your tasks from multiple platforms and tracks your work in one place. All your tasks in one simple view.
Project Management:Zenhub - Logo
ZenHub is a team collaboration solution built directly into GitHub. Plan roadmaps, use taskboards and generate automated reports directly from your team's work in GitHub.
Project Management:Podio - Logo
All the stuff in your daily work life that you wish could just go somewhere for your team to see, you can put on Podio. It gives structure to help your team work better.
Project Management:Unito - Logo
Unito is a workflow management solution that allows organizations to optimize the flow of work, align teams, and easily collaborate
Project Management:Slenke  - Logo
Slenke is an easy to use Project Management & Collaboration software for teams.
Project Management:Jira - Logo
The best software teams ship early and often. Jira Software is built for every member of your software team to plan, track, and release great software.
Project Management:Wethos - Logo
Through it's proprietary technology, Wethos custom-builds responsive teams of exactly the right creative and marketing specialists to help meaningful brands stay competitive in a rapidly-evolving digital landscape.
Project Management:GitScrum - Logo
Boost productivity and make complex projects stress-free.
Project Management:Redbooth - Logo
Redbooth helps teams manage tasks and communication so projects get completed faster and easier.
Project Management:Subtask - Logo
Subtask helps your team break down their work, decide what to do first, and get it done together.
Project Management:Teamweek - Logo
Teamweek is a simple timeline planning tool for team and project management. Understand what your workflow will be like next week, month or year.
Project Management:Chopstix - Logo
Chopstix is a collaboration tool that enables your team to prioritize tasks, products or features using the RICE model.
Project Management:Cage - Logo
Whether you're an individual freelancer or part of a large team, we all experience similar challenges on a daily basis. Cage helps you reduce all of the back and forth and lets you focus on what matters most.
Project Management:Pivotal Tracker - Logo
Tracker helps teams work collaboratively, focus on what's most important, and deliver continuously. A single view of all your priorities keeps your team on the same page so you can smartly manage projects.
Project Management:Smartsheet - Logo
Smartsheet is a cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work across the business, empowering you to move faster.
Project Management:Chief - Logo
Chief helps you break down and prioritize your businesses big picture goals into small achievable tasks that can be completed in short periods of time. Smaller tasks are easier to prioritize and fit into your busy work schedule.
Project Management:Reetro - Logo
Reetro is a 100% free retrospective tool for agile teams, collaborate with your team and get better in what you do with a simple, powerful and beautiful tool.
Project Management:Active Collab - Logo
ActiveCollab is the project management software that gives you complete control over your work.
Project Management: Harvestr - Logo
Harvestr integrates with the tools you already use to help you centralize all product related feedback. Getting insights and making the right product management decisions has never been so easy.
Project Management:Hassl Business - Logo
A really powerful project management app for people who usually hate project management apps. All your project, files & messaging in one app.
Project Management:Portabella - Logo
End-to-end encrypted issue tracking, file sharing and kanban boards all in one place
Project Management:GanttPRO - Logo
Keep your distributed team updated on every step of your project. Perfect for remote online collaboration. Best fit for long-term projects.
Project Management:Status Page - Logo
Email and SMS alerts for your team as soon as things go wrong, and reassurance for your customers that you won't hide behind a vague status page, even if things are broken.
Project Management:Produck - Logo
Produck is simple, beautiful, and powerful project management software for product teams.
Project Management:Estimator for Jira - Logo
Estimate together anywhere in realtime and synchronize with Atlassian Jira. Import stories from Jira Cloud and start estimating. It works great on mobile too📱
Project Management:Macaw - Logo
Macaw is a simple tool that help your team deliver things that matter in a timely manner.
Task management, Resource scheduling, Time tracking and Invoicing.
Consolidate all your work in one place.
The all in one Task Management App inside Slack
Organise anything, your way.
Keep your product roadmap up-to-date
More than Slack. More than Trello. More for Teams.
Easy, free, flexible, and visual way to manage your projects.
Cloud based solution to simplify planning and improve collaboration.
Remote teams that need a modern backlog.
Project managing, collaboration, planning, and file sharing.
Professional task manager app for tech teams.
Plan, organize and collaborate
Online invoicing platform.
Team collaboration in digital workspaces.
Resource management, project planning and time tracking software.
Productivity and collaboration tool for teams.
Story and requirements management doesn't have to be painful
A project management tool for individuals
User-friendly, collaborative tool for project management
A one-stop shop for all your employees' requests and questions
Smart Assistant for freelancers to stay on top of their work
Project and task management application
Complex project management features coupled with an intuitive UI.
Task management for Slack
An all in one project management software ideal for remote teams.
Empower transparency and a peaceful way of work using Winio
Project management solution that’s perfect for remote teams
Enhanced team collaboration combining task management with chat
Cloud based Work Management Solution
Extensively collaborate with your team.
Plan features, collaborate across teams, and track progress
A new take on retrospectives for progressive teams
Organize and prioritize your work.
A task management software offering tools right out of the box
Visual Roadmap for your projects
Platform to optimize, manage, and track all of your work
Easy to use online project management tool you'll love.
Task clarity for freelancers, agencies, and startups
Team collaboration solution
Manage, share, and get your work done smarter
Build the workflows you need, with the tools you have
A complete project management and team collaboration platform
Plan, track, and release great software.
Custom-built teams of creative and marketing specialists
Project management tool for agile teams
Organized work, better teams
Task management for teams
A simple timeline planning tool for team and project management
Collaboration tool that enables your team to prioritize tasks
Media collaboration and project workflow for in-house teams
Project management tool made by developers, for developers.
Project management and collaboration spreadsheet tool
Simply manage your projects
Agile retrospective tool for management teams
Project Management software for creative professionals
All in one product management platform
All your projects, files and messaging in one app
End-to-end encrypted project management platform
Project management tool based on Gantt charts
An honest status page for your project
Simple and powerful project management software
Simple Jira story estimations for remote developers
Help your team always keep track of things that matter