Project Managers usually realize at a very early stage of their careers that while executing the nitty-gritty of a project, it is absolutely necessary to keep in mind the big picture, which is to get the work done. Challenged with constraints in the form of time and resources, a successful project manager would try to come up with solutions to optimize these parameters with the ultimate goal of completing the job. How do they do that, you ask? It's pretty obvious that they would need remote project management software but there's more to it. The responsibilities of a project manager are complex. Let us understand the ‘how’ of effectively managing a project.

The work management solutions available in the market are designed to facilitate the decision-making process of a Project Manager. An ideal remote project management tool can be divided into 5 basic modules.

remote project management tools

Things to look for when selecting remote project management software:

  1. Organization
  2. Scheduling
  3. Collaboration
  4. Data-Driven analytics
  5. Other business processes

Organization: This module is focused on project management activities such as project planning, resource management, task management, budget forecasting, etc. A further breakdown of this module is to align with the workflows of a waterfall model, agile method, or DevOps. Depending on the model your company follows, different tools offer different views such as Board view, Box view, or a List view to organize your work. For example, HeySpace provides a kanban board view while Resolvd has a list view layout.

Scheduling: Every project has milestones and deliverables with an intended start and finish date. Using tools such as ClickUp and GanttPro, based on Gantt chart, you can set goals, milestones, priorities, deadlines, and reminders for your projects. This ensures that your project is always on track amidst the intensive deadlines.

Collaboration: It is one of the most crucial aspects of managing a project effectively. Features such as chat, announcements, comments, task delegation, file-sharing, and notifications play a big role in improving team collaboration. Proof-hub is the best example of a tool for this, as its UI and UX features are inclined towards enhancing communication.

Data-Driven Analytics: Visual dashboards, wherein a project manager is able to get a holistic view of the project status, act as a catalyst for decision making amidst balancing different project priorities. Depending on whether the Project Manager is handling just a single project or multiple projects, the tool should be able to create dashboards or provide customization options to generate the views and reports. You should definitely check out Confeuer for this.

Other Business Processes: Activities such as feedback gathering, project evaluation, and invoicing fall under the purview of other business processes. There are tools such as Invoice quickly, which, as the name suggests, solely focuses on the invoicing process, while tools such as Paymo has one invoicing module along with the other modules mentioned above

To decide from a pricing standpoint, you can consider 3 additional factors as listed below:

  • Size of Remote Team
  • The scale of the project
  • Compatibility across devices used by the distributed team

Without further ado, let's keep in mind the big picture and get the work done 😛. Below is a curated list of best Remote Project Management tools for remote teams

Project Management:Paymo - Logo
Paymo is all about helping your team work happy. It does so by bringing task management, planning, resource scheduling, time tracking and invoicing under an intuitive, yet robust platform.
Project Management:Nifty - Logo
Nifty is the first modern workflow and project management hub to consolidate all your work in one place.
Project Management:nTask - Logo
nTask is an all-in-one work management software used by smart teams and individuals. It is more than just a project management application to get more done and meet the deadlines
Project Management:TaskOnBot - Logo
TaskOnBot is a task management app for Slack teams. TaskOnBot helps individuals, teams or businesses stay organized
Project Management:Tara.AI - Logo
Tara helps teams deliver on planned release cycles, with more predictability. Run weekly sprints on time
Project Management:Lumeer - Logo
Plan, organize and track in an easy, visual and powerful tool. Flexible to grow with your needs. Connects tasks, clients, projects, features, incidents, invoices, etc.
Project Management:Kitemaker - Logo
Kitemaker is a fast, efficient and delightful issue tracker that improves the way you build products by helping your team work better and collaborate more closely
Project Management:Trello - Logo
Trello is the easy, free, flexible, and visual way to manage your projects and organize anything.
Project Management:Shipit - Logo
Shipit is the product owner’s missing link between your organisation’s existing tools, like ticketing systems, wikis and documents, CRMs
Project Management:ProofHub - Logo
ProofHub is a cloud-based solution that brings everything, everyone together in one place and makes it easier, smarter, and faster to get things done.
Project Management:Vabotu - Logo
More than Slack. More than Trello. More for Teams.
Project Management:Avion - Logo
Avion is a user story mapping tool for agile software teams. Your story map needs to evolve over time, and this can be frustrating with post-its alone.
Project Management:Beat - Logo
Beat is a place for proactive teamwork. Where your project managing, collaboration, planning, and file sharing is happening in one single place. So your team can focus on reaching their goals.
Project Management:UpDiagram - Logo
UpDiagram is a collaborative project management tool that shortens users' time and effort to manage their projects. A free agile project tool for scrum teams
Project Management:10,000ft - Logo
10,000ft's high-level project and resource management software helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization and hiring needs in real time.
Project Management:Montera - Logo
Bring your team together in a central place, where everyone is on the same page, collaboration flows, and things run smoothly.
Project Management:Invoice Quickly - Logo
Invoice Quickly is an online invoicing platform which helps small businesses and self-employed people to invoice their customer with ease and get paid faster.
Project Management:Undesk - Logo
All-in-one Project Management software
Project Management:Asana - Logo
Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due.
Project Management:Uclusion - Logo
Replace group chat, Kanban boards, backlogs and status meetings with a solution designed for true asynchronous communication
Project Management:ProgressBoard - Logo
ProgressBoard is a Project Management Tool for makers or individual developers
Project Management:Hello Bonsai - Logo
Bonsai is an online platform that promises to help freelancers streamline their contracting and invoicing processes
Project Management:Inyo - Logo
Inyo helps freelancers focus on what matters by automating tasks they don't like to do.
Project Management:Zenkit - Logo
Zenkit is a user-friendly, collaborative tool for project management. You can organize anything, from tracking projects, building databases, to simply managing your personal to-do lists.
Project Management:Azendoo - Logo
Azendoo is a project and task management application with a collaborative approach that helps teams stay on top of their priorities, share files and knowledge in the same platform.
Project Management:Teamwork - Logo
For the project management power user, Teamwork Projects has everything you need to track a project from start to finish.
Project Management:Binfire - Logo
An all in one project management software ideal for remote teams.
Project Management:Winio.io - Logo
Winio is an organized and flexible collaboration tool for teams that combines files, documents, tasks, and discussions to empower transparency and a peaceful way of work.
Project Management:Runrun.it - Logo
Runrun.it is a Work Management Solution in the Cloud. Know where your team's time has been invested!
Project Management:Outro - Logo
Outro is a new take on retrospectives for progressive teams. Bring the team together to celebrate everyone's hard work, create a dedicated place to recognize others, and identify what can be improved - As simple as that!
Project Management:ToDoBot - Logo
ToDoBot allows teams to manage their tasks without ever leaving Slack
Project Management:Basecamp - Logo
You can use Basecamp to make software, discuss ideas, plan marketing campaigns, share pet pics — you get the idea. It's a one-stop shop for all the things teams do together.
Project Management:HeySpace - Logo
HeySpace is an enhanced team collaboration tool that combines a task management system with an advanced chat feature. It is based on kanban board view with cards for tasks. Upgrades your team communication to the next level.
Project Management:Pintask - Logo
Pintask is a map-based web and mobile application that brings together planning, tracking and analysis processes that you can use for your field studies and employees
Project Management:Zepel - Logo
Zepel is the project management tool software product teams use to plan features, collaborate across teams, and track progress.
Project Management:Hubstaff Tasks - Logo
Streamline task management and make sure projects go according to plan with Hubstaff Tasks. Collaborate with teammates, use checklists and labels to closely follow tasks, and optimize your workflow with Kanban boards and Agile Sprints.
Project Management:Backlog - Logo
With Backlog, you can keep bug and issue tracking under one roof. Developers can easily collaborate on and release code, tracking each step via pull-requests right in issues
Project Management:Birdseye - Logo
Birdseye combines your tasks from multiple platforms and tracks your work in one place. All your tasks in one simple view.
Project Management:Github Projects - Logo
GitHub Project boards help you organize and prioritize your work. You can create project boards for specific feature work, comprehensive roadmaps, or even release checklists. You have the flexibility to create customized workflows that suit your needs.
Project Management:Kissflow - Logo
Kissflow is a digital workplace platform that helps track all work at your business, including HR, procurement, finance and operations, and more.
Project Management:Redbooth - Logo
Redbooth helps teams manage tasks and communication so projects get completed faster and easier.
Project Management:Jira - Logo
The best software teams ship early and often. Jira Software is built for every member of your software team to plan, track, and release great software.
Project Management:Clubhouse - Logo
Clubhouse is a collaborative project management tool that streamlines and refines your existing workflow
Project Management:Pivotal Tracker - Logo
Tracker helps teams work collaboratively, focus on what's most important, and deliver continuously. A single view of all your priorities keeps your team on the same page so you can smartly manage projects.
Project Management:Cage - Logo
Whether you're an individual freelancer or part of a large team, we all experience similar challenges on a daily basis. Cage helps you reduce all of the back and forth and lets you focus on what matters most.
Project Management:Podio - Logo
All the stuff in your daily work life that you wish could just go somewhere for your team to see, you can put on Podio. It gives structure to help your team work better.
Project Management:Wethos - Logo
Through it's proprietary technology, Wethos custom-builds responsive teams of exactly the right creative and marketing specialists to help meaningful brands stay competitive in a rapidly-evolving digital landscape.
Project Management:Chopstix - Logo
Chopstix is a collaboration tool that enables your team to prioritize tasks, products or features using the RICE model.
Project Management:Zenhub - Logo
ZenHub is a team collaboration solution built directly into GitHub. Plan roadmaps, use taskboards and generate automated reports directly from your team's work in GitHub.
Project Management:Unito - Logo
Unito is a workflow management solution that allows organizations to optimize the flow of work, align teams, and easily collaborate
Project Management:Smartsheet - Logo
Smartsheet is a cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work across the business, empowering you to move faster.
Project Management:Subtask - Logo
Subtask helps your team break down their work, decide what to do first, and get it done together.
Project Management:Teamweek - Logo
Teamweek is a simple timeline planning tool for team and project management. Understand what your workflow will be like next week, month or year.
Project Management:Claritask  - Logo
Claritask helps teams work better and faster. Nothing is ever lost in Claritask. You're always sure your delegated task is received, if not, you can nudge your teammate via comments or unobtrusive subtle notifications.
Project Management:Confeur - Logo
Confeur helps you see the big picture of your project by giving you a visual roadmap with actionable insights. It's Observability, for Program Management.
Project Management:GitScrum - Logo
Boost productivity and make complex projects stress-free.
Project Management:ProProfs Project - Logo
ProProfs Project helps enterprises manage business projects in the most suitable manner. It has a user-friendly interface, which makes project management quite easy.
Project Management:Slenke  - Logo
Slenke is an easy to use Project Management & Collaboration software for teams.
Project Management:WP Project Manager - Logo
WP Project Manager is a simple yet powerful open source Project Management tool to manage your work from home and deliver projects timely.
Project Management:Wrike - Logo
Wrike is an enterprise-grade collaborative work management platform that helps companies do their best work — no matter where their employees are based
Project Management:Status Page - Logo
Email and SMS alerts for your team as soon as things go wrong, and reassurance for your customers that you won't hide behind a vague status page, even if things are broken.
Project Management:Hive - Logo
Hive is a project management tool dedicated to helping teams move faster and improving company-wide efficiency
Project Management:GanttPRO - Logo
Keep your distributed team updated on every step of your project. Perfect for remote online collaboration. Best fit for long-term projects.
Project Management: Harvestr - Logo
Harvestr integrates with the tools you already use to help you centralize all product related feedback. Getting insights and making the right product management decisions has never been so easy.
Project Management:TaskOPad - Logo
TaskOPad is a simple solution to project management software & task management app, work assignments. Stay on top of things and get a bird's eye view of all the tasks
Project Management:Hassl Business - Logo
A really powerful project management app for people who usually hate project management apps. All your project, files & messaging in one app.
Project Management:Chief - Logo
Chief helps you break down and prioritize your businesses big picture goals into small achievable tasks that can be completed in short periods of time. Smaller tasks are easier to prioritize and fit into your busy work schedule.
Project Management:Estimator for Jira - Logo
Estimate together anywhere in realtime and synchronize with Atlassian Jira. Import stories from Jira Cloud and start estimating. It works great on mobile too📱
Project Management:Macaw - Logo
Macaw is a simple tool that help your team deliver things that matter in a timely manner.
Project Management:Infolio - Logo
Infolio is a task and project management solution for teams and individuals, packed with features, yet easy to use. Infolio is tailored for collaboration, fast results, and easy teamwork
Project Management:Produck - Logo
Produck is simple, beautiful, and powerful project management software for product teams.
Project Management:Portabella - Logo
End-to-end encrypted issue tracking, file sharing and kanban boards all in one place
Project Management:Mavenlink - Logo
Mavenlink is the modern collaborative platform you need to elevate the operational and financial performance of your services business
Project Management:Reetro - Logo
Reetro is a 100% free retrospective tool for agile teams, collaborate with your team and get better in what you do with a simple, powerful and beautiful tool.
Project Management:monday.com - Logo
Monday.com is an online collaboration app. Teams use it to organize and keep track of their work
Project Management:Active Collab - Logo
ActiveCollab is the project management software that gives you complete control over your work.
Task management, Resource scheduling, Time tracking and Invoicing.
Consolidate all your work in one place.
The Platform Smart Teams Use To Do More
The all in one Task Management App inside Slack
A smart and free alternative to Jira
Organise anything, your way.
Fast and collaborative product development experience
Easy, free, flexible, and visual way to manage your projects.
Keep your product roadmap up-to-date
Cloud based solution to simplify planning and improve collaboration.
More than Slack. More than Trello. More for Teams.
Remote teams that need a modern backlog.
Project managing, collaboration, planning, and file sharing.
Transform Ideas Into Action!
Plan, organize and collaborate
Professional task manager app for tech teams.
Resource management, project planning and time tracking software.
Team collaboration in digital workspaces.
Online invoicing platform.
Simple and affordable workspace for teams
Productivity and collaboration tool for teams.
Story and requirements management doesn't have to be painful
A project management tool for individuals
Everything you need to run your freelance business
Smart Assistant for freelancers to stay on top of their work
A one-stop shop for all your employees' requests and questions
User-friendly, collaborative tool for project management
Project and task management application
Complex project management features coupled with an intuitive UI.
An all in one project management software ideal for remote teams.
Empower transparency and a peaceful way of work using Winio
Cloud based Work Management Solution
A new take on retrospectives for progressive teams
Task management for Slack
Extensively collaborate with your team.
Enhanced team collaboration combining task management with chat
Map-based field job tracking
Plan features, collaborate across teams, and track progress
Project management solution that’s perfect for remote teams
Project and code management, together at last
Task clarity for freelancers, agencies, and startups
Organize and prioritize your work.
Platform to optimize, manage, and track all of your work
Organized work, better teams
Plan, track, and release great software.
Project management without all the management
Project management tool made by developers, for developers.
Media collaboration and project workflow for in-house teams
Manage, share, and get your work done smarter
Custom-built teams of creative and marketing specialists
Collaboration tool that enables your team to prioritize tasks
Team collaboration solution
Build the workflows you need, with the tools you have
Project management and collaboration spreadsheet tool
Task management for teams
A simple timeline planning tool for team and project management
A task management software offering tools right out of the box
Visual Roadmap for your projects
Project management tool for agile teams
Easy to use online project management tool you'll love.
A complete project management and team collaboration platform
Versatile and Robust Project Management Software
An honest status page for your project
The tool for productive teams
Project management tool based on Gantt charts
All in one product management platform
End-to-end task management software and app
All your projects, files and messaging in one app
Simply manage your projects
Simple Jira story estimations for remote developers
Help your team always keep track of things that matter
Clean and simple task management
Simple and powerful project management software
End-to-end encrypted project management platform
Manage resources, tasks, and project plans
Agile retrospective tool for management teams
Comprehensive productivity and collaboration tool
Project Management software for creative professionals