Before getting into details about visual collaboration tools, let me ask you a simple question: Would you prefer to work in a shabby office or one in which everything is organized? The answer is obvious, an organized workspace. You probably have an ideal workspace idea, preferably with resources such as::

  • Whiteboard
  • Projector
  • Sticky Notes
  • Paperclips
  • Multi-colored markers
  • And an adjustable webcam to showcase to your team the work you are doing

Physical tools are good as long as it's an in-house team. For remote teams, in order to work at scale, visual collaboration tools can be of great value. These tools offer a number of features that imitate those used and processes followed when collaborating in-person with your teammates.

visual collaboration tools

Some features of an ideal Visual Collaboration tool:

  • Shared workspace for all the content and ideas (similar to a whiteboard)
  • Templates for project planning, strategy, design, etc.
  • Video chat while sharing screen (similar to putting up a webcam on your whiteboard)
  • Meeting rooms
  • Diagramming
  • Labeled cursors

Additionally, these tools offer greater flexibility in terms of storage - you can’t buy as many physical whiteboards as you like for every design you create, duh!!🙄


While choosing any visual collaboration software, understand whether it integrates seamlessly with the existing workflow of your organization, or offers customization to do so. This will go a long way in ensuring smooth coordination between your entire team and ensuring excellent results.

For a wholesome remote working environment, just visual collaboration is not enough, though. Hence, we have also put together lists of other collaboration tools across various categories, do check them out, too:

Here’s our list of the best visual collaboration applications for remote work:

Visual Collaboration:Knock. - Logo
Knock. is developing virtual offices to help distributed teams work closely with a fun and efficient collaboration tool.
Visual Collaboration:Creately - Logo
Creately is a visual collaboration platform that helps teams communicate ideas, concepts, plans, etc. through an infinite, scalable canvas, real-time syncing platform
Visual Collaboration:Milanote - Logo
Milanote is a tool for organizing creative projects.
Visual Collaboration:Metro Retro - Logo
Metro Retro is a web application created to help teams run productive, engaging and fun retrospectives. It uses real-time updates, adaptable templates and a quirky sense of humor to help you run the best possible retros!
Visual Collaboration:Tweakr.io - Logo
Tweakr.io - The fastest way to get visual feedback. Upload any file you want and share the link to get visual feedback from everyone involved.
Visual Collaboration:Oroson - Logo
Kill endless client email threads. Share ideas, files and feedback in one frustration-free client portal.
Visual Collaboration:Conceptboard  - Logo
Conceptboard is a virtual collaboration workplace that enables efficient collaboration between teams across different locations or time zones. The platform offers infinite online whiteboards for a wide range of use cases like product development, brainstorming, project management and meetings.
Visual Collaboration:Mural - Logo
Mural is a digital first tool enables teams to convert thoughts into visuals in real-time and in a simple yet effective manner.
Visual Collaboration:ReviewStudio - Logo
Online Proofing Software for Marketing Teams, Ad Agencies, Creatives and Production Studios.
Visual Collaboration:Draft.io - Logo
Draft.io is a visual and living document with the power of a flexible and collaborative blackboard. It's ideal for exploring problems creatively, making decisions efficiently, manage projects visually.
Visual Collaboration:TeamSuccess - Logo
TeamSuccess is a fun goal-setting tool for remote teams. You can create visual Goal Boards, together with your team.
Visual Collaboration:CoScreen - Logo
CoScreen turns your second screen into your team desktop. Any window you drag & drop to your extended screen appears on the extended screens of your team members & vice versa. Everyone can interact with all windows.c
Visual Collaboration:UIReview - Logo
Get instant feedback on your designs from colleagues or clients. Completely free, and no need to sign up!
Visual Collaboration:Kantree - Logo
The flexible work management platform to unleash collective intelligence. Kantree helps teams across your company to organize, plan, and manage their work on their own terms.
Visual Collaboration:Screen Recorder - Logo
Screen Recorder is a Progressive Web App you can use to record your computer's screen. It's 100% Free. Private. No Watermarks. No Ads. No Recording limits.
Visual Collaboration:Whimsical  - Logo
Whimsical is a collaborative visual workspace for teams. It allows you to create flowcharts, diagrams, virtual sticky notes, and more
Visual Collaboration:Klaxoon - Logo
Klaxoon improves teamwork efficiency for any team working remotely and on-site
A virtual office for distributed teams
Online canvas for visual collaboration and diagramming
Milanote is a tool for organizing creative projects.
Run productive, engaging and fun retrospectives.
Upload files and get visual feedback from everyone involved.
The fast, visual way to impress your clients.
Efficient collaboration across different locations or timezones.
A digital first tool enables remote teams to collaborate.
Change how you collaborate and get feedback on the content.
A visual and malleable document to finally work as you may think
Set weekly goals with your remote team
Turn your second screen into your team desktop
Get instant feedback on your designs from colleagues or clients
The truly flexible work management platform
A minimal, ad-free screen recorder in your browser.
Visual diagramming tool
Improve efficiency for remote teams